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Neotropical Bird Club
Constitution

  1. The name of the society shall be the "Neotropical Bird Club" hereafter called "the club".

  2. The club shall cover the whole Neotropical region as defined in the New Dictionary of Birds. The focus of interest will be mainland Central & South America their associated Islands and the Caribbean .

  3. The object for which the club is established shall be to promote an interest in Neotropical birds and their conservation. In furtherance of this object, but not otherwise, the club may:-
  4. a). Act as a forum for persons interested in Neotropical birds by providing and publishing a bulletin covering all aspects concerning Neotropical birds.

    b). Work with and promote the activities of other non-profit making organisations with similar aims within the region and any non-profit making international conservation bodies concerned with Neotropical birds.

    c). Encourage members to contribute to conservation research on Neotropical birds and their habitats.

  5. Membership of the club shall be open to all, of whatever nationality, subject to payment of the appropriate subscription. Subscriptions will be payable on a set date and last for one year.

    Every member whose subscription is not in arrears shall receive free copies of the publication.

    Any member who fails to pay their subscriptions on the due date shall cease to be a member of the club. The council shall have the power to veto and refuse the renewal of a membership subscription, provided that the individual concerned shall have the right to be heard by the council before a final decision is made.

  6. A council shall be elected from among the members to manage the affairs of the club.

  7. The council shall have the right to determine the rate of subscription and to fix the price of its publication.

  8. The council shall have the right to elect Honorary Members who shall not be required to pay a subscription, but shall have the privileges of membership.

  9. The council shall not have less than seven members and shall include the following officers: Chairman, Secretary and Treasurer. Additional officers can be elected as necessary. All council members shall be elected on an annual basis.

  10. Council meetings shall, in general, be open to non-council members of the club, though such members shall not be entitled to vote. However, the council reserves the right of entry to such meetings.

  11. New members of the council may be co-opted at any time subject to confirmation at the Annual General Meeting.

  12. A minimum of five council members including at least two officers shall constitute a quorum.

  13. The work of council may be assisted and advised by representatives in Neotropical and non-Neotropical countries. The selection and precise role of representatives shall be determined by council. Representatives will be subject to re-election on an annual basis.

  14. The council shall have the power to elect a number of patrons.

  15. The council shall have the power to form sub- committee s as it sees fit. Decisions made by any sub- committee must be at the approval of the council.

  16. The council or other appointed members shall have the right to raise for the exclusive use of the club in the furtherance objectives but not further or otherwise and obtain and receive monies and funds by way of contributions, covenants, donations, fee, legacies, grants and payments by public bodies and others and by any other lawful method, provided always that in raising funds the council shall not undertake any substantial permanent trading activities and shall conform to any relevant requirements of the law.

  17. The council or other appointed members shall have the right to launch, promote and conduct an appeal or appeals, or take other steps as may be deemed necessary for the purpose of procuring contributions to the funds of the club for the exclusive use of the club, in furtherance of its objects but not further or otherwise.

  18. The council shall maintain bank accounts in the name of the club. All cheques shall bear the signature of two authorised members of council.

  19. The Annual Accounts will be prepared and examined by an independent, professional person.

  20. An Extraordinary General Meeting may be convened by council or at the written request of ten members of the club, notifying the Chairman and Secretary at least two months in advance of their requested date and the reason for calling such a meeting. At least one months notice of an Extraordinary General Meeting shall be given to all members of the club.

  21. No business shall be conducted at any General Meeting unless a quorum is present when the meeting proceeds to business. A quorum shall be 10 members or 25% of the membership, which ever is least. Each individual member shall have one vote at the General Meeting, providing their subscriptions are fully paid or they are an Honorary Member of the club.

  22. Officers and members of council shall be elected at an Annual General Meeting. The names proposed by council shall be circulated with notice of the meeting. Any alternative nominations, signed by at least five members with written consent of the candidate must reach the Secretary at least three months before the Annual General Meeting.

  23. The unintended omission to give notice of a General Meeting to, or the non-receipt of such notice by, any person entitled to receive notice thereof, shall not invalidate any resolution passed or business conducted, at any meeting.

  24. Alteration to this constitution shall receive the assent of two-thirds of the members present and voting at an Annual or an Extraordinary General Meeting. A resolution for the alteration of the constitution must be received by the secretary at last 21 days before the meeting at which the resolution is to be bought forward. At least 14 days' notice of such a meeting must be given by the secretary to the membership and must include notice of the alteration proposed: provided that no alteration to Clause 3 (objects), Clause 24 (dissolution) or this Clause, shall take effect until approval in writing of the Charity Commissioners or other authority having charitable jurisdiction shall have been obtained; and no alteration shall be made which would have the effect of causing the club to cease to be a charity in law.

  25. If at any time it becomes necessary to wind up the club a General Meeting shall be called to approve the proposed winding up and the council shall then carry out the necessary action to dissolve the club. If, after disposal of all the assets belonging to the club and after settlement of all debts and liabilities incurred by the club, there remains any money, this shall be given to BirdLife International, its heirs and successors, or failing that then to some other charitable organisation having similar objects to the club.

   

© Neotropical Bird Club. All rights reserved.
UK registered charity 1040130
UK Address: c/o The Lodge, Sandy, Bedfordshire, SG19 2DL, United Kingdom
USA Address: P.O. Box 55, Cape May Point, NJ 08212, USA